Terms and Conditions for Submission of Personal Documents for Income Verification
Purpose of Collection
The personal documents requested, including your driver’s license, recent paystubs, bank statements, and credit report, are collected solely to determine your financial eligibility for renting an apartment with our property management team. Additionally, we reserve the right to conduct a public records check, including a review of criminal history, eviction history, and financial judgments, in compliance with applicable guidelines and fair housing laws. Criminal history is reviewed only as it pertains to tenant and community safety, without blanket rejections for any specific types of offenses. We do not discriminate based on race, color, religion, national origin, sex, disability, or familial status in compliance with the Fair Housing Act.Confidentiality and Privacy
We are committed to ensuring the confidentiality and privacy of your personal information, and all handling of your documents will comply with applicable data protection laws. The documents you submit will be reviewed exclusively by our authorized document processing team and property management personnel. Any review of your criminal history and public records will follow our objective criteria and internal procedures to ensure fair and consistent application of screening criteria across all applicants.Use of Information
Your personal information will be used strictly for verifying income, assessing financial eligibility, and reviewing public records as part of our screening process. It will not be used for any other purposes or shared with third parties, except as permitted by law for purposes such as collections, eviction proceedings, or other necessary legal matters during the term of your lease.Data Protection
We implement appropriate security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Your documents will be stored securely and will only be accessible to authorized personnel involved in the verification process and any required review of public records.Retention of Information
Your personal documents, including those related to public records checks, will be retained only as long as necessary for legal purposes, including evictions, assessments of criminal history, or money judgments. After your tenancy ends and all legal obligations have been satisfied, your documents will be securely disposed of in accordance with data protection regulations.Consent
By submitting your personal documents, you consent to the collection, use, and processing of your information as outlined in these terms and conditions. This includes the limited and lawful use of your public records, including criminal history, as required for legal purposes, and only as permitted by law.Accuracy of Information
You are responsible for ensuring that the information and documents you provide are accurate and up to date. Any discrepancies, false information, or material misstatements, including those related to public records checks, may result in the rejection of your application.Applicant's Rights
You have the right to access, correct, or request the deletion of your personal information during the application process. Certain information, including records related to public records checks, may need to be retained for the duration of your tenancy as stated in Section 5. To exercise these rights, please contact our document processing team or follow the appeal procedures provided during the application process.Appeal Process
If your application is rejected, you have the right to submit an appeal for a second review of your documentation. No decision on your application is considered final until this secondary review has been completed. You may present mitigating factors and supporting documentation as part of your appeal. Appeals must be submitted within 7 days of receiving the initial decision. To initiate an appeal, please visit our formal appeal submission page on our website at https://mjnrentals.com/appeal-submission-page. This page will guide you in submitting a formal appeal request and any supporting materials.Changes to Terms and Conditions
We reserve the right to update these terms and conditions at any time, in compliance with applicable fair housing and data protection laws.
By submitting your personal documents, you acknowledge that you have read, understood, and agree to these terms and conditions.